Self-service timesheet submission for workers
Real-time status updates and notifications
Document upload capabilities
Client approval workflows for managing time entries
Client & Candidate Portals
Mobile-friendly interface for on-the-go access
Empower your workforce and clients with self-service portals that simplify time entry and approval processes. These intuitive portals reduce administrative overhead while providing real-time visibility into timesheet status and approvals.
Automated reminders for pending approvals
Streamline your time tracking with a comprehensive timesheet module designed specifically for staffing and recruitment firms. Our system handles complex pay structures while automating approval workflows, ensuring accurate time capture and processing for temporary and contract workers.
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Configure multiple pay types including regular, overtime, and double overtime hours
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Support for daily and weekly overtime calculations based on state/province requirements
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Track PTO, training hours, shift premiums, and custom pay categories
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Mobile-friendly time entry with offline capabilities
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Automated approval workflows and notifications
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Optional "lock week" feature to prevent late entries
Advanced Timesheet Management
Integration with Payroll Systems
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QuickBooks and Microsoft Dynamics GP Integration: Sync seamlessly with popular payroll systems, eliminating redundant data entry and ensuring smooth workflows from timesheets to invoicing.
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Flexible File Exports: Use .CSV or other supported formats to integrate with custom payroll systems, adapting to your unique operational requirements.
Seamlessly connect your payroll processes with industry-standard financial systems through our flexible integration options. Whether you're using QuickBooks or need custom exports, our platform ensures smooth data transfer while maintaining data integrity.
Back Office Features
Transform your payroll and back-office operations with Mindscope ATS/CRM. Purpose-built for staffing and recruitment firms, our comprehensive system streamlines workflows, enhances accuracy, and ensures compliance throughout the entire payroll process.
Compliance & Risk Management
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Built-in workers' compensation code tracking
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Automated overtime rule enforcement
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Configurable controls to prevent unauthorized work hours
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Digital signature capture for time approvals
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Audit trails for all system activities
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Automated document expiration tracking
Maintain regulatory compliance and minimize risk with our comprehensive compliance management tools. Our system automatically enforces overtime rules and tracks essential documentation, helping you stay ahead of regulatory requirements while protecting your organization.
Accuracy, Compliance, and Security You Can Trust
Univerus Mindscope ATS/CRM is built to maintain compliance with labor regulations and secure sensitive data:
State/Province-Specific Overtime Rules
Automate calculations to comply with local labor laws.
Workers' Compensation Codes
Accurately track and report for all work assignments.
Configurable Safeguards
Prevent unauthorized overtime or multiple concurrent assignments with customizable system restrictions.
Take control of your financial operations with robust tools designed to monitor budgets and automate billing processes. Our platform helps you track expenses, manage purchase orders, and generate accurate invoices based on approved time entries.
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Purchase order tracking with remaining balance calculations
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Automated alerts for budget thresholds
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Configurable billing rules and rate cards
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Automated invoice generation based on approved time
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Real-time budget tracking
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Detailed financial audit trails
Financial Controls
Reporting & Analytics
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Standard and custom payroll reports
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Real-time dashboards for payroll metrics
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Missing timesheet and approval tracking
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Overtime analysis and trending
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Placement profitability reporting
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Exportable reports in multiple formats
Make informed decisions with our comprehensive reporting suite that provides real-time visibility into your payroll operations. From standard reports to customizable dashboards, our analytics tools help you monitor key metrics and identify areas for improvement.
System & Security Features
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Role-based access controls
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Field-level security options
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Encrypted data transmission and storage
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Secure cloud-based infrastructure
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Regular automated backups
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Comprehensive audit logging
Protect sensitive payroll data with enterprise-grade security features that ensure confidentiality and compliance. Our multi-layered security approach combines robust access controls with secure data storage to safeguard your information.
Scheduling and Task Management
Automated Data Sync
Effortlessly export worker and time data directly to payroll systems like QuickBooks (desktop and online) and Microsoft Dynamics GP (Great Plains). Save time and reduce errors with seamless integrations.
Real-Time Auditing
Ensure payroll accuracy with robust audit tools that identify missing time entries, pending approvals, and discrepancies before processing.
Timesheet Management
Empower temporary and contract workers to submit timesheets with precision. Use the optional Timesheet Module to collect, review, and approve entries, while supporting overtime rules and additional pay types.
Integrated Portals
Streamline time logging and approvals with optional Candidate and Client Portals. Workers can log hours, while clients can approve timesheets seamlessly. Automated notifications ensure transparency and alignment.
Customizable Pay Structures
Adapt to complex pay arrangements with predefined categories such as regular, overtime, and double overtime, plus additional pay types like PTO, training hours, and shift premiums.
Rapid Export
Simplify payroll processes with Rapid Export, enabling quick and accurate data transfers to your preferred payroll system in just a few clicks.
Neil , Dunhill Staffing Systems
Great product and even greater support. As our company grew, we needed and ATS that grew with us. Mindscope did just that! The team is very responsive and know their product.
How Our Software Powers Your Success
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